Use Groupz temporarily for free in your own group process
We call this our Proof of Value Pilot: a guided, temporary pilot in which you use Groupz for free and together we measure what it delivers to you. No demo, no test environment, but working with real group requests in your daily practice.
Your group process can be more efficient
Group bookings in many hotels take more time and energy than they should. Not because they are complex, but because the process is fragmented: e-mails, attachments, Excel, changes, errors and endless coordination. This costs time and creates errors, extra coordination and unrest in the team.
With Groupz you automate the entire group process: from request to arrival. The booker manages his own booking within one environment. All information, communication and changes come together in one place. The hotel keeps an overview and direction, without having to monitor everything manually.
In practice, this means:
- fewer separate actions
- fewer errors
- faster follow-up of group requests
- more peace and quiet in the team
- more time for what really matters: personal contact with the guest
Want to experience Groupz with no obligation first? You can.
Because every hotel works differently, we think it's logical that you want to experience Groupz first. Not in a demo, but in practice. To see what this way of working means for your daily operation.
That's why you can temporarily use Groupz for free in your own group process. With real requests, real bookers and your own team. We call this a Proof of Value Pilot: a guided period in which you can calmly experience whether Groupz suits your way of working and what it concretely delivers in terms of time, rest and overview.
What does this Proof of Value Pilot entail?
During the pilot:
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deploy Groupz for new group requests
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your team will work in one central place for everything concerning group bookings
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together we look at where time is saved, mistakes disappear and peace is created
After 4-8 weeks we review together:
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what it has delivered (e.g. time, error reduction, turnaround time)
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Whether it suits your way of working
Only then do you decide whether to continue. Without obligations.
Hotels often see this
Every hotel is different, but since working with Groupz, many teams have noticed that:
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group requests are picked up faster
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less coordination is needed between colleagues
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fewer mistakes because everything is centralized
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there is more room for real hospitality
You notice this difference because the group process becomes calmer, clearer and less prone to errors.
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Who is this pilot intended for?
This free Proof of Value Pilot is a good fit for hotels that:
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regularly receive group requests
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have space and attention to actively engage with a new way of working
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have one clear owner or manager for the group process
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want to investigate whether this process can be smarter and more efficient
The pilot works best when there is mandate and time within the hotel to really use the new process. In situations where someone has to "add it on" or is not given enough space, you often see that old ways of working are quickly picked up again. That is why we agree together beforehand:
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who is responsible for the pilot
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how much space there is to work with
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What you want to learn in this period
We do a limited number of pilots simultaneously, so that we can properly supervise each hotel. This way we ensure that the pilot gives a fair picture of what Groupz can do for you.
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Safe and without surprises
Also during the Proof of Value Pilot, all issues around security and reliability were well taken care of:
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hosted in the Netherlands
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secure connection
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back office with 2FA
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no automatic contracts
You are not stuck with anything.
Frequently Asked Questions
Yes. During theProof of Value Pilot, you use Groupz free of charge for 4-8 weeks. There are no hidden costs and no automatic contracts. Only after the evaluation will you decide if you want to continue.
A demo shows how Groupz works. The Proof of Value Pilot lets you experience what it delivers. You work with real group requests, real bookers and your own team. Not a test environment, but your daily practice.
The pilot is designed so that it doesn't create extra work, but rather saves your team time. Because your team works from Groupz, manual tasks are automated and they have time for what really matters: hospitality!
We start with an intake and kick-off. Then Jenneke, our Product & Operations Manager, will train the team. After 4-8 weeks we evaluate and decide how to proceed.
The Proof of Value Pilot best suits hotels that:
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regularly receive group requests
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work with multiple colleagues on group bookings
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Want to investigate if their group process can be more efficient
During the intake, we will review together whether the pilot makes sense for you.
Afterwards, we review together:
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what the pilot achieved
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what the effect has been on time, errors and overview
Then you decide whether you want to continue with Groupz. You can stop at any time, without obligations.
Yes. Also during the pilot, everything is well organized:
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Groupz is hosted in the Netherlands
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all communication goes through a secure connection
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the back office is secured with 2FA
You don't run any additional risk during the pilot.
Payments always go through the hotel, not Groupz. Groupz supports the process, but does not take over payments. This makes the threshold low and keeps control with the hotel.
Yes. The Proof of Value Pilot is non-binding. If it turns out that it doesn't fit your way of working, we just stop.
We start with an intake interview. There we discuss your current group process and see if the pilot suits your hotel. This is followed by a kick-off and Jenneke, our Product & Operations Manager, will help you set up Groupz. She will also train the team to work with Groupz.
👉 Schedule a free demo free demo
Want to experience Groupz yourself?
Want to see what Groupz does in your group process? Schedule a meeting with Jenneke or Niek. Together we will see if this pilot fits your hotel.
Product & Operations Manager
simply make an appointment with Jenneke
Hotelier & Founder